To: School District Leadership, IT and Human Resource Staff
From: Teacher Standards and Practices Commission
Subject: Licensure database and Educator Lookup
Starting on Jan. 1, TSPC began transitioning to a new eLicensing system for new online applications, renewals and educator records. Over time through the development process, the system will provide enhanced data opportunities direct district access to information.
We have been communicating the change to educators and school districts. As IT staff who access licensure records for your districts, we apologize for the delay in getting you notice and want to be sure you are aware of the changes as well.
Here are the key points about educator database access:
* For applications (with accompanying fees) received prior to 1/1/2016:
o TSPC will continue issuing these licenses from the Legacy system. Reporting available to districts from that Legacy system will not change.
o Once the backlog of applications is cleared from the Legacy system, TSPC will complete a second data extraction and migration of licenses issued between 1/19 through the clearance of the backlog.
* The current Educator Lookup connects to the Legacy database, and will still be accessible for licenses issued as a result of applications received or before Dec. 31, 2015
* For applications (new and renewing) entered into the eLicensing system (after 1/19/16):
o The system developer intends to release the eLicensing Public Lookup in mid-February. That release is dependent on the successful launch of the application on 1/19/16.
o We have uploaded historical licensing and demographic data into eLicensing, but we were not able to migrate open applications from the Legacy system to the eLicensing system. Those applications still open in the Legacy system will be "worked" and issued from the Legacy system. We will issue a final report to districts from the Legacy system before it is "shut down" for further active use.
o District access for completing PEER forms and requesting expedited service will be available in the second full system release, likely sometime in April 2016.
o Full district reporting will be developed over Spring of 2016.
Records for all licensed staff will be accessible to districts in these two database systems until we can migrate all data to a single database.
We apologize for any inconvenience caused by this delay. If you have specific, technical questions about the new system, please contact Matt Garrett email@example.com or 503-373-0951. For questions about the timeline or other non-technical questions, contact Elizabeth Keller at Elizabeth.firstname.lastname@example.org or 503-373-1260.
Data Classification Level: 1 - Published
January 15, 2016; DO: Keller